QGC Terms and Conditions

Class Cancellations:

On snow days, decisions regarding class cancellations will be made by 2pm. If it is deemed safe for Coaches and families to travel to the gym, classes will be held.

If a class is cancelled, families will receive an email and should also check the QGC Facebook page for updates after 2pm.

Should a class be cancelled due to unavoidable circumstances QGC will endeavour to reschedule, dependent upon Coach availability.


For circumstances outside the control of the QGC committee, refunds will not be provided.

Classes are not refunded for general absenteeism or family holidays.

In the case of significant injury, a refund may be provided on sighting a medical certificate, and if the class position is able to be filled by another gymnast. If the spot of the injured gymnast is held for the gymnats and not opened up to the waitlist, a credit of a lesser amount may be available. This is at the discretion of the QGC Committee. 

No refunds are provided for withdrawal during a term.

Classes will not be held on public holidays. QGC term fees will be adjusted on a termly bases to reflect public holidays.

COVID 19 credits are to be used towards future term fees and will not be refunded unless under exceptional circumstances. A refund will be considered due to injury, with citing of a Medical Certificate, or if a gymnast is no longer resident in Queenstown due to COVID 19 circumstances.

Following non-attendance, withdrawal from the Club due to a change in circumstance will incur no penalty fee before the end of week 2 of term. Withdrawal after the end of week 2 will incur payment of the full term fees.

Any class cancellations by QGC due to Covid related reasons, will result in a credit for all affected members. Any absences of individuals will not be credited. If there is an exceptional circumstance, any appropriate credits will be given at the end of term.

Billing and Payment Information:

All fee information is provided to families on enrolment through the Friendly Manager system.

Payment is to be made by direct bank transfer to bank account 03 1355 0621257 00

Enrolments will be made and fees paid by families prior to term commencement. Regsitration does NOT role over into following terms. All members must register proptly each term to secure their spot. 

Please note that a 5% late payment fee will be applied to all overdue fees. (This penalty is applicable each month that balances remain overdue.)

QGC reserve the right to release gymnasts from the roll due to non-payment of fees.

During registration each term, members will be prompted to select to volunteer their time to support the Club, or to make a volunteer opt out donation. Volunteering is vital to the survival and ongoing growth of the Club. If the volunteer opt-out donation is selected, members will receive a separate invoice for this, per-child.

For volunteer opt out fees for families with multiple members: 

The full ‘opt-out’ fee will be applied to the first member (with the highest fee).

Then 50% of the ‘opt-out’ fee will be applied to each additional member (of the same family).

Class Placement/Wait Lists:

Class placement is dependent upon availability. QGC runs a wait list for gymnasts wishing to join the Club and families will be contacted as places become available within appropriate classes.

If the class you sign up for is full, you will automatically be added to the waitlist if you complete registration. You will not be invoiced. If you are on the waitlist, please do not show up to class as their will not be a space. You will be notified immediately if a space opens up.

Medical Emergency:

Parents and Guardians will make QGC staff aware of any gymnast health issues or restrictions which may affect their training or participation in class. In the event that a parent or guardian cannot be reached during a class, QGC staff will seek medical treatment for gymnasts as required.

Release of Liability: 

Parents or legal guardians shall release QGC, it’s Coaches and Committee from all liability, claims, demands and causes of action related to any loss, damage or injury, including death, that may be sustained by a gymnast or said parent or guardian while on QGC premises and under the supervision of QGC Coaches.

Media Use: 

By enrolling their children, parents/legal guardians give full consent for QGC to use photo and video images of them taken during
classes/competitions on the club website and Facebook page.

Covid 19 and Vaccine Passes:

The Vaccine Pass system is currently not in use. 

Parents are asked to remain outside the gym for the time being to keep our numbers at a minimum. Preschool parents are allowed in the gym. All parents and caregivers will be required to wear a mask while in the gym.

April 2022